Visitation Log Form Template

Tips For Using the Visitation Log Form Template

Looking for a way to keep track of visitors? A visitor log form is a document that allows you to collect and record information about your visitors.

Visitors help you keep a record of who is coming and going from your establishment, which can be useful for security, safety, and compliance purposes. It collects important visitors’ details, such as names, contact information, the name of their host, and the date and time of their visit.

In this guide, we’ll look at visitation forms, their purpose, and how to create them seamlessly with Formplus.

What Is a Visitor Logbook?

A visitor log is a record of who comes to your organization. Most organizations use it to ensure the safety and security of their members.

Visitor logbooks are used in most official organizations such as schools, businesses, government offices, healthcare facilities, and other public or private organizations.

Most visitor logs include the visitor’s personal and contact details such as the visitor's name, contact information, the date and time of the visit, and the purpose of the visit. It may also include information about the person being visited.

How Do I Create a Visitor Log?

Here's how to create and customize a visitation log with Formplus:

1. Open Formplus visitation log form template
2. Log in or sign up for a Formplus account
3. Edit the form to fit your organization. You can add or remove fields using the drag-and-drop builder.
4. Save the form.
5. Customize the template to fit your brand. You can change the layout and design.
6. Preview the form to ensure it’s responsive on all devices.
7. Configure the form’s settings- submission, notifications, privacy, autoresponder, and more.
8. Choose how you want to share the form. You can create a QR code that visitors can scan to access the form, or you can embed it on a web page.
9. Monitor your organization’s visitors with the responses dashboard. You can also download the visitor log for compliance purposes.

Why Is a Visitor Log Important?

• Security and Safety

A visitor log can help ensure the security and safety of your organization by keeping track of who is entering and leaving. A visitor log can provide a record of who was on-site at the time of an emergency or security breach, allowing authorities to quickly identify potential suspects or witnesses.

• Compliance

Certain industries or organizations may be required by law or regulation to keep a record of visitors for compliance purposes. A visitor log can help ensure that these requirements are met and provide a clear audit trail in the event of an inspection or audit.

• Administrative Purposes

You can also use visitation logs for administrative purposes. For example, keeping track of appointments, client or customer interaction, and more.

• Legal Liability

A visitor log can provide proof of who was present and what happened in the event of a dispute or legal action. This is a very useful tool for resolving conflicts and avoiding legal liability.

Conclusion

A visitation log form allows you to keep track of who is visiting your establishment and when. This can help you identify why people come to your organization, and maintain a safe environment.

Want to keep track of your organization's visitors effortlessly? Get started with the Formplus visitation log form.