Free Supplier Evaluation Form Template

Tips For Using the Supplier Evaluation Form Template

Looking for a better way to evaluate your suppliers' performance? Or do you want to see if a potential supplier can meet your company's needs? A supplier evaluation form is a document that allows you to measure suppliers’ performance based on different criteria such as competency, capacity, consistency, quality, and others.

Let’s look at why you need supplier forms, and how to create them with Formplus.

What Is a Supplier Evaluation Form?

A supplier evaluation form is a document that enables you to assess existing or potential suppliers' capabilities and performance. It collects data about the supplier's expertise, product or service quality, delivery performance, and overall reliability.

A standard supplier evaluation form contains questions and criteria that help you rate the supplier's performance against predetermined benchmarks. For example, you can measure the supplier's quality, reliability, speed of response, pricing, delivery times, and overall performance.

Depending on the industry, some supplier evaluation forms investigate the supplier's financial stability and environmental practices. 

The evaluation form's purpose is to provide a systematic and objective method for measuring and tracking the supplier's performance over time. It helps you set clear expectations, identify areas that need improvement, and make informed decisions about the supplier's future with the company.

What Is the Main Purpose of a Supplier Evaluation Form?

A supplier evaluation form's primary goal is to evaluate the performance and capabilities of a potential or existing supplier to determine if they are a good fit for your company. 

The form is designed to identify the risks and opportunities of working with suppliers. It also ensures that they meet your company’s specifications- product reliability, delivery speed, and more.

A supplier evaluation form enables you to evaluate suppliers systematically and consistently based on specific criteria. This evaluation provides you with information to make an informed decision about whether to continue working with them, negotiate better terms, or end the relationship.

How Do You Evaluate Your Suppliers?

1. Determine your evaluation criteria: What metrics do you want to use to evaluate the performance of your suppliers? For example, you can use quality, pricing, delivery times, and customer service.
2. Go to the supplier evaluation form template page.
3. Next, edit the form questions to fit your evaluation criteria.
4. Save the form, then customize it by changing its theme, font, color, and other branding assets.
5. Choose your preferred settings- submission deadline, notification, privacy, etc.
6. Share the form with your suppliers. You can share the form via email, embed it on your website, or create a QR code for suppliers to scan.
7. Monitor responses and use the evaluation results to inform your supplier relationships.

Summary

Supplier evaluation forms enable you to assess suppliers' performance to work with reliable and high-quality suppliers. This enables you to make informed decisions and improve your supply chain operations.

Ready to evaluate your suppliers’ performance the easier way? Get started with Formplus supplier evaluation form template.