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Maintenance Request Form Template

Manage maintenance requests in your organization, from tenants or client with this online maintenance request form template. Embed this online form on your websites or send to client to request for your services with ease.

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Mobile-Friendly and Multi-Page Forms

To improve the overall presentation of your form, you can organize your maintenance request form into multiple pages to improve overall user-engagement.You can place one form field per page or group similar form fields on the same page. 

Formplus forms are also mobile-friendly which means they can be viewed and filled out conveniently on smartphones,tablets or any internet enabled mobile devices. You can create your maintenance request form from the comfort of your mobile device, by dragging and dropping form fields from the inputs section into your form.

Smart Forms

Formplus allows you to create smart forms with a variety of features including conditional logic, save and resume and form lookup. You can enable save and resume in your form to allow form respondents  save partially-completed forms for submission at a later date. 

Conditional logic allows you to improve the quality of form responses by showing only relevant fields to form respondents; based on already-provided responses. You can use lookup fields to automatically fill out form fields with data from previously submitted forms.

Custom Subdomain to Host Forms

You can host your maintenance request form on a custom subdomain which helps your respondents feel secure about filling out your form . Custom subdomains are typically easy to remember and you can also include the name of your organization in the custom URL.

Unique Submission-ID

Every new entry made in your maintenance has a unique submission ID which can be used in many ways. This unique ID can be used as a reservation number by the form respondent and you can also include it in your autoresponder emails

Form Customization

With Formplus, it is easy for you to modify the appearance of your form using the form customization options available in the form builder. Formplus has numerous form customization options that you can use to tweak the outlook of your maintenance form to reflect your organization's image. 

To make your form more professional, you can add your organization's logo to it and you can also add preferred background images to the maintenance request form. Formplus also allows you to change your form font - all without any knowledge of CSS. 

Form Fields

In the form builder, you can add numerous form fields to your maintenance request form. The Formplus form builder supports  a drag-and-drop feature which means you can drag preferred fields from the builder's inputs section into your form with ease. 

Formplus also allows you to modify form fields as hidden or read-only in line with the specific needs of your organization. Use the table field to create a grid-like structure in your form and also place form fields to form a row within your maintenance request form. 

Autoresponder Emails and Email Notification to others

After receiving a new submission in your maintenance request form, you can send an automatic confirmation email to the form respondents. Sending out autoresponder emails makes it easier for you to communicate with your team and in these emails, you can include useful information for the form respondent. 

You can also send out email notifications to your team members to keep them updated on your data collection process. You can schedule email notifications to be sent out on a weekly or daily basis, and you can also include a copy of the form submission in your email as a PDF or Docx attachment.

Tips For Using the Maintenance Request Form Template

What is a Maintenance Request Form?

A maintenance request form is a document that is used to collect information about a maintenance request from customers and other stakeholders. The form allows the customer to provide details such as the type of maintenance needed, the urgency of the request, and the expected completion date. 

The form also allows the customer to include contact information to help the maintenance team contact them if necessary.

What are the Different Types of Maintenance Request Forms?

There are various types of maintenance request forms depending on the type of maintenance requested. For example:

  1. Preventive Maintenance Request Form: This form is used to request regular maintenance services, such as changing air filters, checking smoke alarms, and cleaning gutters.
  2. Corrective maintenance Request form.: This form covers maintenance tasks that aim to identify, confine, and repair equipment, or machine

How to Create a Maintenance Request Form Using Formplus Template

Creating a maintenance request form using Formplus is easy and straightforward. To get started, you will need to sign up for an account and then select the “Maintenance Request Form” template. 

This template includes all the necessary fields to collect information related to the maintenance request. Once you have filled out the form, you can customize the design and add additional fields to meet your needs. 

You can add and edit fields, add images or videos, and customize the design of your form. When you’re finished, click the “Save” button to save your form.

5 Tips For Managing Maintenance Request Forms Effectively

  1. Develop a Standardized Process: Developing standardized processes for handling maintenance request forms will help ensure that all requests are handled in a timely and efficient manner.
  2. Establish Clear Communication Channels: Establishing clear communication channels between customers and the maintenance team will help ensure that all requests are handled quickly and efficiently.
  3. Automate Where Possible: Automating certain aspects of the maintenance request process can help make the process more efficient and reduce the amount of manual labor required.
  4. Document Requests: Documenting all maintenance requests will help ensure that all requests are tracked and handled in a timely manner.
  5. Create a Tracking System: This will help you keep track of all maintenance requests and keep you organized.
  6. Follow Up on Requests: Following up on all maintenance requests is important to ensure that all requests are completed in a timely manner.


A maintenance request form is an important document for any organization that offers maintenance services. It allows customers to provide detailed information about their maintenance requests and helps the maintenance team manage requests efficiently. Creating a maintenance request form using the Formplus template will make your data collection straightforward. By following the tips outlined above, you can ensure that all maintenance requests are handled in a timely and efficient manner.

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