Maintenance Request Form Template

Manage maintenance requests in your organization, from tenants or client with this online maintenance request form template. Embed this online form on your websites or send to client to request for your services with ease.

Use this template

Type

Industry

Maintenance Request Form Template template

Type

Industry

Google Sheets Integration

Google sheets integration allows you to seamlessly collaborate with team members for faster data organization and processing. With this feature, you can automatically update form data in your spreadsheet without needing to import or export data; keeping everyone up-to-date on your data collection process.

Submission Deadline and Limits

Formplus allows you to limit the number of submissions that can be made in your maintenance request form. You can also set a deadline for receiving new entries in your form and at any point in time, you can change or remove the submission deadline.

Document Templates in Emails

In email notifications to others and confirmation emails, you can include a copy of the form submission as a document template. Typically, this eases up your communication process as everyone can have a copy of the form for future purposes.

Redirect After Submission

Enabling redirect after submission in your maintenance form will send form respondents to another page when they complete an entry in your form. You can automatically redirect form respondents to another form you want them to fill or other pages on your website.

Teams and Collaboration for Administrative Purposes

Formplus makes team collaboration easy by allowing you to work on your forms, folders, and responses with team members. You can do this by adding important collaborators and stakeholders to your Formplus shared account and assigning permissions and roles to them.

As the account administrator, Formplus allows you to track any changes and suggestions made to your form via the audit trail.

Embed Forms and Multiple Sharing

Formplus provides multiple form sharing options for you; making it possible for you to share your form with numerous form respondents. You can use the social media direct sharing buttons to share your maintenance request form with your organization's online community; including Facebook, Twitter, and Instagram.

Use the Formplus plug-in on WordPress to embed your maintenance request form on your website through a widget. Formplus also allows you to embed your form into your website directly by adding the form's shortcode to your site's HTML.

Date-time Calculation and Validation

Formplus allows you to carry out simple date-time arithmetic processes in your maintenance request form. Date-time calculations are easy to perform and they can be done between a date-time field and a duration field, 2 date or time fields, or a single date field.

With date-time validation, you can prevent date-time input errors in your maintenance request form. This field validation helps you improve on the quality of data gathered via your maintenance request template by preventing respondents from submitting the wrong date-time format.

Prefilled Forms and Email Invitation

Use the prefill tool in the form builder to create a prefilled form and share this with form respondents. Once a form respondent accesses your maintenance request form via the prefilled link, relevant form fields will be automatically completed with information obtained via the URL.

Use email invitations to track submissions and prevent multiple entries in your maintenance request form. Once a form respondent accesses and fills out your form via email invitation, you can prevent them from having further access to your form.

Mobile-Friendly and Multi-Page Forms

To improve the overall presentation of your form, you can organize your maintenance request form into multiple pages to improve overall user-engagement.You can place one form field per page or group similar form fields on the same page.

Formplus forms are also mobile-friendly which means they can be viewed and filled out conveniently on smartphones,tablets or any internet enabled mobile devices. You can create your maintenance request form from the comfort of your mobile device, by dragging and dropping form fields from the inputs section into your form.

Smart Forms

Formplus allows you to create smart forms with a variety of features including conditional logic, save and resume and form lookup. You can enable save and resume in your form to allow form respondents save partially-completed forms for submission at a later date.

Conditional logic allows you to improve the quality of form responses by showing only relevant fields to form respondents; based on already-provided responses. You can use lookup fields to automatically fill out form fields with data from previously submitted forms.

Custom Subdomain to Host Forms

You can host your maintenance request form on a custom subdomain which helps your respondents feel secure about filling out your form . Custom subdomains are typically easy to remember and you can also include the name of your organization in the custom URL.

Unique Submission-ID

Every new entry made in your maintenance has a unique submission ID which can be used in many ways. This unique ID can be used as a reservation number by the form respondent and you can also include it in your autoresponder emails

Form Customization

With Formplus, it is easy for you to modify the appearance of your form using the form customization options available in the form builder. Formplus has numerous form customization options that you can use to tweak the outlook of your maintenance form to reflect your organization's image.

To make your form more professional, you can add your organization's logo to it and you can also add preferred background images to the maintenance request form. Formplus also allows you to change your form font - all without any knowledge of CSS.

Form Fields

In the form builder, you can add numerous form fields to your maintenance request form. The Formplus form builder supports a drag-and-drop feature which means you can drag preferred fields from the builder's inputs section into your form with ease.

Formplus also allows you to modify form fields as hidden or read-only in line with the specific needs of your organization. Use the table field to create a grid-like structure in your form and also place form fields to form a row within your maintenance request form.

Autoresponder Emails and Email Notification to others

After receiving a new submission in your maintenance request form, you can send an automatic confirmation email to the form respondents. Sending out autoresponder emails makes it easier for you to communicate with your team and in these emails, you can include useful information for the form respondent.

You can also send out email notifications to your team members to keep them updated on your data collection process. You can schedule email notifications to be sent out on a weekly or daily basis, and you can also include a copy of the form submission in your email as a PDF or Docx attachment.