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Maintenance Report Form Template

The maintenance report form is designed to help you simplify the documentation of maintenance of equipment, vehicles, and other facilities in the company. This form can be used to collect relevant information such as the maintenance status of the equipment and vehicles, if there is a need to request for a repair, etc. You can tailor this template to your organization's needs with Formplus' flexible customization options.

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Own a business, assets, or a facility and you want to ensure consistent seamless operations, with no downtime? If you answered yes to any of these, maintenance forms are the way to go, as they ensure that all necessary repairs, equipment servicing, building cleaning, and refurbishments are carried out periodically with proper documentation for effective management and tracking.

It helps you prevent damage and facilitate the smooth running of your organization. To make your job easier, we have an array of maintenance form templates, that you can just plug and play. 

Our maintenance forms can be edited to suit any unique specification. Best of all, you can share these forms across all your online platforms and with your employees as well in real-time and receive a notification once a maintenance activity is initiated. 

What Are Maintenance Forms?

Maintenance forms are documents used to manage maintainable activities, for vehicle equipment, apartments, and other assets that require periodic checks. These forms are used to record any activity conducted to ensure the smooth operation of these assets. With maintenance forms, you can have a central record of how your equipment or facility has been used, its current state, and the scheduled dates for subsequent maintenance.

What Types of Maintenance Forms are Available?

The most common types of maintenance forms are;

Inspection forms - These are used to record findings from periodic inspections conducted on assets to see if they operate flawlessly at their optimum capacity. They also help to track adherence to maintenance activity based on the manufacturer's specification, in other to prevent damages.

Repair forms - are used to keep a record of any repairs made, it documents faulty parts and the subsequent replacement. 

The list is endless, sign up with Formplus today to access our maintenance forms templates that can be tweaked to meet your needs.

How Do You Create a Maintenance Report Form Template?

Step 1- Open the maintenance report form template.

Step 2- Customize the form’s design to fit your institution e.g. colors, fonts, logos, and other branding assets.

Step 4- Choose your preferred form settings- submission notifications, deadline, reminders, and others.

Step 5- Share the form with relevant respondents.

How Do I Use Maintenance Forms Effectively?

To ensure the effective use of maintenance forms, effectively, you should carry out the following;

  • Create a maintenance schedule, to eliminate downtimes and help your equipment function at optimum capacity.
  • Document all maintenance activities properly, by recording what activity was carried out, who carried it out and at what time did the maintenance take place, lastly, remember to include the cost.
  • Assign responsibility for maintenance tasks and have it communicated clearly to the assigned teams. This ensures transparency and accountability.

What Are The Benefits Of Using Maintenance Forms?

Some of the benefits of using maintenance form include;

  • Elongating the shelf life of equipment or asset. Using any of our free and easy-to-use maintenance form templates eliminates downtimes and ensures seamless operations.
  • Consistent use of maintenance forms ensures that problems are identified and nipped in the bud long before they occur, thereby elongating the shelf life of the assets.


In conclusion, maintenance forms are important for companies to track and manage their assets effectively. The use of maintenance forms helps companies eliminate downtime, improve asset management, increase efficiency, and ensure safety.

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