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Event Cancellation Form Template

Easily proess refunds and give feedback to your clients when cancelling events with this free Event Cancellation Form template. With the versatile Formplus fields, respondents can submit their order number, contact details, and the refund details.

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Tips For Using The Event Cancellation Form Template

What is an Event Cancellation Form? 

An event cancellation form is a document that helps event organizers and participants to notify one another of a cancelled event. It also outlines the reasons for the cancellation and the conditions for refunds or rescheduling. 

Event cancellation forms are necessary for event organizers to protect their business interests and for participants to keep track of their expenses and time allocation for the event. This form is used to inform all attendees of the event, including speakers, vendors, sponsors, and attendees, of the change in date and/or time. 

It is important to communicate this information in a timely manner in order to avoid confusion and disappointment.

What are the Types of Cancellation Reasons? 

There are many reasons why an event may need to be cancelled or postponed. These include inclement weather, natural disasters, health and safety concerns, or government mandates. 

However, the most common reasons for event cancellations include inclement weather, unforeseen circumstances, insufficient attendance, or natural disasters. Other reasons may include lack of attendance, scheduling conflicts, or insufficient funds.

How To Create an Event Cancellation Form on Formplus? 

Creating an event cancellation form on Formplus is easy and straightforward. First, log in to your Formplus account and select an Event Cancellation Form template on the dashboard to create a new form. 

Then, on the form builder, add the necessary fields to the form such as name, email address, and phone number. You can also add additional fields such as the date and time of the event, the reason for cancellation, and an alternate date and time. 

Finally, customize the form with your brand colors and logo, then save and publish your form so it can be shared with attendees.

5 Things To Include in an Event Cancellation Form

  1. Event Name and Date: Include the name of the event and the date of the event. This will help ensure that the event cancellation form is specific to the event being cancelled. 
  2. Cancellation Reason: Provide a brief explanation for why the event is being cancelled. This helps participants understand the reason for the cancellation. 
  3. Refund Policy: Outline the refund policy for participants in the event of a cancellation. This ensures that participants know what to expect in terms of refunds. 
  4. Contact Information: Include contact information for the event organizer and participants. This helps ensure that everyone is notified in the event of a cancellation. 
  5. Rescheduling: Provide an option for participants to reschedule the event if it is cancelled. This allows for flexibility in case of a cancellation. 


An event cancellation form is an important document that is used to inform attendees of an event that has been cancelled or postponed. Creating an event cancellation form on Formplus is easy and straightforward. 

Be sure to include the necessary fields such as name, email address, phone number, date and time of the event, the reason for cancellation, alternate date and time, contact information, and refund or rescheduling options.

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