Employee Data Sheet Form Template

Tips For Using the Employee Data Sheet Form Template

Employee data sheet forms help you manage employee information more effectively. The type of employee data you collect with this form is heavily dependent on your country and employees' contracts.

Here's a step-by-step guide to creating employee data sheet forms that meet your organization's needs with Formplus.

What Is an Employee Data Sheet Form?

An employee data sheet form is a document that provides a comprehensive record of your employees’ information. It simplifies administrative tasks such as payroll processing, benefits administration, and tracking employee performance.

Employee data sheet forms also ensure your company’s compliance with employment laws and regulations- health benefits, hourly wage, and more. 

Typically, your employee data sheet should include the employee’s personal information- name, address, contact details, date of birth, social security number, and emergency contact information.

Employee data sheet forms also help you collect employment-related information such as job title, department, start date, and benefits package.

When Should I Use an Employee Information Form?

• Employee Onboarding

You can use the new employee data sheet form to collect their personal and employment information. For example, emergency contact, contact information, role, and benefits package.

• Performance Evaluation

You can also use the employee data sheet form during performance evaluations to update and verify employee information such as contact information, employment status, job title, and salary.

• Benefits Enrollment

You can also use it to collect data for benefit programs such as health insurance, retirement savings, and paid time off.

• Compliance

As an employer, you’re required by law to collect certain information about your employees for compliance purposes, such as social security numbers, work eligibility verification, and tax information.

• Records Maintenance 

HR can also use employee data to maintain accurate records of employees, including job history, training and education, and other information required by law or internal policy.

How Do I Create an Employee Data Sheet Form?

1. Go to Employee Data Sheet Form, Then click “Use this Template”
2. Log in or create an account with Formplus
3. Add an "intro page" with instructions or guidelines for your employees to follow while filling out the form.
4. Edit the questions to fit your company’s needs. You can add or remove new fields such as file upload, conditional logic, and others.
5. Customize the look and feel of your form by adding branding elements such as your logo, changing the colors, and adding images.
6. Set any additional features you want, such as submission notifications or confirmation messages for the employees who complete the form.
7. Choose how you want to share the form with your employees- form link, website embed, QR code, or email.
8. Store and manage employee data with the responses dashboard. You can also export the data to other formats like Excel or CSV, or integrate with a third-party app.



Conclusion

An Employee data sheet form is a document that enables you to securely collect and store employee information. You also need a secure platform to collect and manage employee data.

Formplus's customizable employee data sheet form gives you and head start, and is SSL-enabled to protect your employee data.