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Employee Contact Form Template

The employee contact form is an information form used to gather relevant information about employees in an organization. With this form, employees can fill out their contact details and emergency contacts. Employees’ information can be stored in the safe and secure Formplus storage. Use this form to gather relevant information about employees.

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Employee Contact Form

An employee contact form is a structured document used by organizations to collect essential information from their employees. This form serves as a centralized resource for maintaining up-to-date employee contact details and other relevant information. It plays a crucial role in internal communication, emergency contact management, and maintaining accurate personnel records.

Purpose of an Employee Contact Form:

  • Efficient Communication: The form ensures that accurate contact information is available for all employees, enabling smooth and efficient communication within the organization.
  • Emergency Preparedness: Employee contact forms help organizations maintain updated emergency contact information, essential for quick response during critical situations.
  • Record-Keeping: These forms contribute to the accurate record-keeping of employee details for administrative purposes.
  • Compliance: Accurate contact information is often required for compliance with regulations and organizational policies.

What is Included in an Employee Contact Form:

The content of an employee contact form typically includes:

  • Employee's full name
  • Employee ID or reference number
  • Department and position
  • Work email and phone number
  • Emergency contact details (name, relationship, phone number)
  • Personal contact details (home address, personal email, phone number)

Creating an Employee Contact Form using the Formplus Template:

  • Sign up for Formplus: Create an account on the Formplus website or log in if you already have one.
  • Choose the Employee Contact Form Template: Select the "Employee Contact Form" template from the available options.
  • Customize the Form: Modify the template to align with your organization's requirements. Add or edit fields as needed.
  • Include Relevant Fields: Ensure the form covers employee identification, contact details, emergency contacts, and other relevant sections.
  • Use Dropdowns and Checkboxes: Utilize dropdown menus and checkboxes for standardized responses.
  • Add Emergency Contact Section: Include a dedicated section for emergency contact details.
  • Test the Form: Test the form to ensure all fields work correctly and the form is user-friendly.
  • Distribute the Form: Share the form link with employees through internal communication channels or the organization's intranet.
  • Collect and Manage Responses: Gather the completed forms and update the employee contact database as needed.

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