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Free Case Report Form Template

A case report form is a standardized questionnaire that is used during a clinical trial to collect data from each patient. With this case report form, sponsors and medical practitioners collect the specific data they need in order to test their hypotheses or answer their research questions. This generic case report form can be tailored to meet the goal of your clinical trial. Get started with this form today.

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What is a Case Report Form (CRF)

A Case Report Form (CRF) is a structured document used in clinical research and medical studies to collect accurate and detailed information about individual participants in a standardized manner. CRFs serve as a tool for systematically recording data related to a participant's medical history, treatments, observations, and outcomes during a study.

Difference Between a Case Report Form and Source Documentation:

  • Case Report Form (CRF): A CRF is a pre-designed document specifically created for a clinical study. It contains predefined fields and questions that researchers need to fill out regarding the participant's medical information and study-related data.
  • Source Documentation: Source documentation refers to the original, raw, and unaltered documents and records that provide evidence of a participant's medical history, treatment, and outcomes. These can include medical records, lab reports, and patient charts. Source documents are the basis of information entered into CRFs.

Creating a case report form using Formplus is relatively straightforward:

  • Access Formplus: Go to the Formplus website ( and create an account.
  • Choose Template: Browse through the available templates or search for a "Case Report Form" template.
  • Customize Form: Select the template that suits your study's requirements. Customize it by adding fields for participant information, medical history, treatments, observations, outcomes, and any other relevant data.
  • Data Validation: Set up data validation rules to ensure that the entered data follows the required format and standards.
  • Integrate Features: Utilize Formplus features such as conditional logic to create a dynamic form that adapts to the user's responses.
  • Notifications and Data Storage: Configure notification settings to receive alerts when new data is submitted. You can also integrate the form with other tools for data storage and analysis.
  • Publish: Once the form is customized, publish it to get a shareable link or embed code for researchers to use.

Benefits of a Case Report Form:

  • Standardization: CRFs ensure consistent data collection, reducing variability and enhancing data quality.
  • Efficiency: Using a structured form streamlines the data collection process and minimizes errors.
  • Analysis: Data entered into CRFs can be easily analyzed, aggregated, and compared across participants and study sites.
  • Compliance: CRFs help maintain compliance with regulatory standards by ensuring accurate and complete data.
  • Documentation: CRFs serve as a comprehensive record of a participant's involvement in the study.

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